Simulated United States Air Force
Privacy Policy & Legal

LEGAL

By accessing this website we assume you accept these terms and conditions in full. Do not continue to use Simulated United States Air Force’s website if you do not accept all of the terms and conditions stated on this page.

The following terminology applies to these Terms and Conditions, Privacy Statement and Disclaimer Notice and any or all Agreements: “Client”, “You” and “Your” refers to you, the person accessing this website and accepting the Company’s terms and conditions. “The Company”, “Ourselves”, “We”, “Our” and “Us”, refers to our Company. “Party”, “Parties”, or “Us”, refers to both the Client and ourselves, or either the Client or ourselves. All terms refer to the offer, acceptance and consideration of payment necessary to undertake the process of our assistance to the Client in the most appropriate manner, whether by formal meetings of a fixed duration, or any other means, for the express purpose of meeting the Client’s needs in respect of provision of the Company’s stated services, in accordance with and subject to, prevailing law of United Kingdom. Any use of the above terminology or other words in the singular, plural, capitalisation and/or he/she or they, are taken as interchangeable and therefore as referring to same.

Introduction

This is a notice to inform you of our policy about all information that we record about you. It sets out the conditions under which we may process any information that we collect from you, or that you provide to us. It covers information that could identify you (“personal information”) and information that could not. In the context of the law and this notice, “process” means collect, store, transfer, use or otherwise act on information.

We regret that if there are one or more points below with which you are not happy, your only recourse is to leave our website immediately.

We take seriously the protection of your privacy and confidentiality. We understand that all visitors to our website are entitled to know that their personal data will not be used for any purpose unintended by them, and will not accidentally fall into the hands of a third party.

We undertake to preserve the confidentiality of all information you provide to us, and hope that you reciprocate.

Our policy complies with UK law accordingly implemented, including that required by the EU General Data Protection Regulation (GDPR).

The law requires us to tell you about your rights and our obligations to you in regards to the processing and control of your personal data. We do this now, by requesting that you read the information provided at knowyourprivacyrights.org

Except as set out below, we do not share, or sell, or disclose to a third party, any information collected through our website.

Information We Process Because We Have A Contractual Obligation With You

When you create an account on our website, agree to our terms and conditions, a contract is formed between you and us.

In order to carry out our obligations under that contract we must process the information you give us. Some of this information may be personal information.

We may use it in order to verify your identity for security purposes and provide you with our services.

We process this information on the basis there is a contract between us, or that you have requested we use the information before we enter into a legal contract.

Additionally, we may aggregate this information in a general way and use it to provide class information, for example to monitor our performance with respect to a particular service we provide. If we use it for this purpose, you as an individual will not be personally identifiable.

We shall continue to process this information until the contract between us ends or is terminated by either party under the terms of the contract.

We make use of Anonymous IP addresses, honour “Do Not Track Requests” and enable support for user ‘opt-out’. More details on how to opt-out can be found here: https://tools.google.com/dlpage/gaoptout

Purpose of policy

This policy has been put in place to achieve the following aims:
● To comply with the law, particularly the EU General Data Protection Regulation and with the Children's Online Privacy Protection Act of 1998 (COPPA).
● To ensure good data protection practice
● To protect members, staff, and other individuals
● To protect the Simulated United States Air Force organization

Age Limitation Pilots must be a minimum 16 years of age in order to apply for membership and fly with SIMAF. If your VA/VSO allows people under the age of 16 you may need to get consent from the member’s parent/guardian concerning the data collection process.

Personal Data We Collect:

SIMAF collects the following personal data:
● First name,
● Last name, password,
● Birthdate,
● Email address, Country and City,
● VATSIM ID,
● Additional items may need to be added to this list pursuant to the data collected by your website. Consent to Collect Data.

We collect information from you when you register for SIMAF, fill out a form, or submit any external information through a third-party application (i.e. submitting a PIREP). When registering on our site, as appropriate, you may be asked to enter your name, e-mail address, age, etc. You may, however, visit our site anonymously. By applying to SIMAF and using our site and services, you are giving SIMAF permission to collect personal data that will only be used by SIMAF.

How We Use the Information We Collect: SIMAF uses your data for the purpose of conducting services offered by SIMAF such as but not limited to the participation as a SIMAF pilot, pilot certifications, pilot advancements, access to aircraft, scenery, and awards offered by SIMAF. Some of this data is also used in cookies. Cookies are small files that a site or its service provider transfers to your computer's hard drive through your web browser [if you allow this] that enables the site's or service provider's systems to recognize your browser and capture and remember certain information. We use cookies to understand and save your preferences for future visits (i.e. keep you logged into the website). Although the use of cookies in your web browser is not mandatory, they aid in allowing the web browser to remain logged into our website. We may also contact you via email with announcements of upcoming events, and important information related to SIMAF. Any of the information we collect from you may be used in one of the following ways:

● To maintain your status as an active pilot. Your information helps us establish and update your profile, as well as keep track of your progress and hours while flying for the virtual Special Operations.
● To personalize your experience. Your information helps us to better respond to your individual needs.
● To improve our website. We continually strive to improve our website offerings based on the information and feedback we receive from you.
● To improve our operations. Your information helps us to effectively streamline our operations as a Virtual Special Operations group.
● To administer a contest or promotion or run an event such as those conducted on the VATSIM network.
● To send periodic emails. The e-mail address you provide may be used to send you information, respond to inquiries, and/or other requests or questions.

Data Retention:

SIMAF will not retain your data after you have been deleted from our Pilot Rosters. You may terminate your membership and therefore delete your data at any time by contacting us and requesting to terminate your SIMAF account.

Personal Information Distribution:

We do not and never sell, trade, or otherwise transfer to outside parties any of your personally identifiable information. This does not include trusted third party software who assist us in operating our website or servicing you, so long as those parties agree to keep this information confidential. We may also release your information when we believe release is appropriate to comply with the law, enforce site policies, or protect ours or others rights, property, or safety.

Transparency and Choice:

We will be transparent about our practices, so that you can make meaningful choices about how your personal information is used. If we make a material change, we will provide prominent notice by posting a notice on our service on this website page and/or we will notify you though our discord channel, or by email (if you have provided an email address to us).

Data Controller:

User data collected by SIMAF is managed by the SIMAF management team. We implement a variety of security measures to maintain the safety of our personal information when you enter, submit, or access your personal information. Please note that we cannot guarantee that any data transmission over the internet is completely secure. Our email address for this team is: admins@simairforce.com. If we decide to change our privacy policy, an email will be sent to all SIMAF members and VA or VSO’s Partners. Additionally, we will post notice about these

Information We Process Because We Have A Legal Obligation

We are subject to the law like everyone else. Sometimes, we must process your information in order to comply with a statutory obligation.

For example, we may be required to give information to legal authorities if they so request or if they have the proper authorisation such as a search warrant or court order.

This may include your personal information.

Job Application And Employment

If you wish to be a part of Simulated United States Air Force and decide to send us information in connection with a job application, we may keep it for up to one year in case we decide to contact you at a later date.

If we employ you, we collect information about you and your work from time to time throughout the period of your employment.

This information will be used only for purposes directly relevant to your employment. After your employment has ended, we will keep your file for one year before destroying or deleting it.

Complaints Regarding Content On Our Website

You are always welcomed to share your content such as : Scenery, Livries, Study Material (to conduct specific approaches, etc). We are committed to moderate user submitted content, but if there is any complaint from a user / organisation to take down the content contributed by you, given that the complaint has a valid reason we may choose to delete the content without prior information.

If you complain about any of the content on our website, we shall investigate your complaint.

If we feel it is justified or if we believe the law requires us to do so, we shall remove the content while we investigate.

If we think your complaint is vexatious or without any basis, we shall not correspond with you about it.

Sending A Message To Our Engineering Team

When you contact us, whether by telephone, through our website or by e-mail, we collect the data you have given to us in order to reply with the information you need.

We record your request and our reply in order to increase the efficiency of our operations.

We keep personally identifiable information associated with your message, such as your name and email address so as to be able to track our communications with you to provide a high quality service.

Data here is subject to the ‘right to data retrieval’.

Cookies

Cookies are small text files that are placed on your computer’s hard drive by your web browser when you visit any website. They allow information gathered on one web page to be stored until it is needed for use on another, allowing a website to provide you with a personalised experience and the website owner with statistics about how you use the website so that it can be improved.

Some cookies may last for a defined period of time, such as one day or until you close your browser. Others last indefinitely. When you first reach Simulated United States Air Force, you will be asked to OPT-IN to our use of our cookies.

Your web browser should allow you to delete any you choose. It also should allow you to prevent or limit their use.

Our website uses cookies. They are placed by software that operates on our servers, and by software operated by third parties whose services we use.

When you first visit our website, we ask you whether you wish us to use cookies. If you choose not to accept them, we shall not use them for your visit except to record that you have not consented to their use for any other purpose.

If you choose not to use cookies or you prevent their use through your browser settings, you may not be able to use all the functionality of our website.

We use cookies in the following ways:

• to track how you use our website
• to record whether you have seen specific notams we display on our website and fly the bidded flights
• to keep you signed in our site

Access To Your Personal Information

At any time you may review or update personally identifiable information that we hold about you, by signing in to your account on our website.

To obtain a copy of any information that is not provided on our website you may send us (the Admins) a request using the iMail service within the iCrew center or email us at ancele1200@gmail.com; Barryjeter16@gmail.com

After receiving the request, we will tell you when we expect to provide you with the information, and whether we require any fee for providing it to you.

Removal Of Your Account

At anytime, if you wish to no longer be a member of our organisation, you may choose to delete your pilot account. Please note that this process is not reversible and you will be blocked from sending an application again to join with us.

Verification Of Your Information

We are committed to protect your information and grant access to that information ONLY to you. In ensuring that, we urge the use of verifications which require you to have access to the E-mail ID which you used at the time of siging up with us.

This process cannot be done via iMail and requires you to have a valid email.

Encryption Of Data Sent Between Us

We use Secure Sockets Layer (SSL) certificates to verify our identity to your browser and to encrypt any data you give us.

Whenever information is transferred between us, you can check that it is done so using SSL by looking for a closed padlock symbol or other trust mark in your browser’s URL bar or toolbar.

There may be occasions where some webpages display insecurely. This may be because of a broken image link or an outdated URL. Please get in touch if you have concerns.

Compliance With The Law

Our privacy policy has been compiled so as to comply with the law of every country or legal jurisdiction in which we aim to do business. If you think it fails to satisfy the law of your jurisdiction, we should like to hear from you.

However, ultimately it is your choice as to whether you wish to use our website.

Review Of This Privacy Policy

We may update this privacy notice from time to time as necessary. The terms that apply to you are those posted here on our website on the day you use our website. We advise you to print a copy for your records.

If you have any question regarding our privacy policy, please contact us at ancele1200@gmail.com; Barryjeter16@gmail.com